Resume Details

Administration / Personal Assistant Request Contact Details Add to Shortlist

Summary of Experience

I am an energetic, highly motivated and organised professional, with 6 years Administration experience. I completed a Diploma of Business (Legal Services) at Ultimo TAFE in 2005.
I am accustomed to working in a high-pressure environment where organisation, accuracy, self motivation & strong communication skills are essential. I pride myself on my ability to deal with pressure and multi-task with a positive and flexible attitude.
I am a proactive team member who can also work independently.

Employment Preferences

55,000 To: 65,000 AUD Per Annum
Mount Annan, NSW, Australia
Full Time, Part Time, Contract
Admin & Office Support, Customer Service, Hospitality & Tourism, Legal
United States, United Kingdom, Canada, Indonesia, Bahamas, Belgium, Brazil, Cayman Islands, Croatia, Greece

Surfing Experience

Bodyboard, Longboard, Standup Paddle Board

Work History

Job Title Company When?
Personal Assistant / Legal Sec Goodman Limited From October 2011 To September 2013
- Personal Assistant/Legal Secretary to five General Counsels. Including two Senior Managers/Board members and one Company Secretary.
- Diary management for four General Counsel (two in senior management).
- Conference and meeting event management and organisation. Often across different time zones.
- Custody administration – ensuring safe custody of Certificates of Title & tenants’ Bank Guarantees for all properties.
- Arranging domestic and international travel for team.
- Arranging execution of corporate and property legal documents by relevant Directors/Attorneys, for all national offices.
- Conducting various property & company searches.
- Preparation, collation and circulation of Board and Committee papers.
- Assisting with Property Services Projects – Bank Guarantee Audits, Lease Audits, etc.
- Reconciliation and coding of monthly Legal and Property Services invoices and AMEX statements.
- Timesheet coordination for team.
- Creating & updating forms for administration and custody processes.
- Assisting with large property Settlements.
- Working as part of a team on Property and Corporate projects.
- Preparing basic legal documents, correspondence, presentations and reports.
- Dealing with Trust Companies/Custodians.
- Bank Guarantee draw downs and exchanges.
- Assisting with Foreign Investment Review Board applications.
- Arranging training for team.
- Maintaining Australian Business Name Register including applications and renewals.
- Sharepoint document library management.
- Assisting with Maintaining Property and Corporate Legal Libraries.
- Sending documents to Recall document storage, and retrieving as required.
- Maintaining various registers.
- Opening and distributing team mail.
- Photocopying, scanning, faxing & binding.
- Personal tasks for team as needed.
Legal Admin Assistant Gadens Lawyers From April 2009 To July 2011
- Opening and Closing files.
- Keeping files up to date on Mortgage Default Management computer system.
- Prepare letters, faxes and email correspondence.
- Copy typing.
- Settlements.
- Maintaining an up to date filing system of correspondence and other documents.
- Compiling documents to be filed and served by Process Servers.
- Billing (on Elite 3e billing system).
- Creating and sending out billing spreadsheets to clients.
- Organisation of meeting rooms and catering.
- Liaise with clients.
- Screen telephone calls.
- Mail.
- Photocopying, scanning & faxing.
- General office administration.
- Training and mentoring new Administrative Assistants.
Personal Assistant Banco Chambers From July 2008 To March 2009
- Processing of both company and private accounts payable and expenses.
- Data Entry into MYOB and preparation of reports.
- Monthly reconciliation of all bank accounts using MYOB.
- Liaise with clients.
- Mail.
- Banking.
- Typing.
- Filing of correspondence and other records.
- General office administration.
- Emails inward and outward.
- Preparation of quarterly Business Activity Statement.
- Undertake ordering of stock for the office, stationary and other as required.
- Organise employers’ work and personal travel.
- Maintain an up to date filing system.
- Transcription of Dictaphone documents/correspondence.
- Arranging catering for conferences.
- Filing updates for loose leaf filing subscriptions.
Junior Legal Secretary Sparke Helmore Lawyers From January 2007 To July 2008
- Preparation of Subpoenas and other legal documents.
- Prepare letters, faxes and email correspondence.
- Copy typing.
- Preparation of briefs.
- Maintaining an up to date filing system of correspondence and other documents.
- Registration of documents at courts.
- Billing (on Elite billing system).
- Organise travel for office staff.
- Liaise with clients.
- Screen telephone calls.
- Mail.
Photocopying, scanning and faxing.
- General office administration.


Qualification Field of Study Institution When?
Diploma in Business (Legal) Business Ultimo TAFE From 2006 To 2006

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